Wanted: Accounting Clerk/Office Assistant
Areas of Responsibility will include but are not limited to:
Daily handling of supplier invoices, timely processing them in the corporate accounting system ensuring they are matching purchase orders, and returning invalid documents when necessary.
Manage account receivables.
Manage account payables.
Reconciliation of supplier statements.
Assist with payments of supplier invoices by cheque or wire transfers.
Reconcile the purchase ledger to the general ledger on a monthly basis.
Generate and send out monthly sales invoices and statements in a timely manner.
Execute (bi-)monthly payroll for all staff, taking into account (statutory) salary deductions.
Process all petty cash payments.
Process monthly ABST payments to Inland Revenue.
Assist in the preparation of the annual financial audit.
Timely reconciliation of corporate bank account(s).
Create sales invoices and/or assist other team members in this to ensure the correct use of GL accounts, job numbers, etc.
Close off monthly financial periods: check for incomplete transactions, do an internal review, and move the period forward.
Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders.
Maintain updated systems for filing, mailing, and communicating based on customer, vendor, and employee data in our CRM system.
Answer and direct telephone calls, mail, or any incoming and outgoing office correspondence.
Take inventory and order materials, office supplies, and services as needed.
Make travel arrangements for personnel as needed.
Assist with retail/reception/inventory as needed.
Train/assist any Junior Team Member as needed.
Attend monthly management meetings as required.
Monitor the company e-mail and respond appropriately.
Adhere to company policies and procedures.